Volunteer Participation + Media Release

Complete this release before participating in a Play Way activation. It includes participation, liability, photo/video/audio/media, and volunteer conduct terms. Every volunteer signs once for the event listed.

Under 18: A parent/legal guardian must personally complete the guardian signature section. Registration does not authorize participation. A minor may participate only after guardian authorization has been verified.

Full legal name(Required)

For a minor, enter the MINOR volunteer's full name; the parent/legal guardian signs below.

Email address(Required)

For minors, use the parent/legal guardian's email so the signer receives the confirmation.

Phone number(Required)

Event / Activation(Required)

Choose the event name and date. Each event is tracked using its unique ID.

Event name / organization (if not listed)(Required)

Event date (if not listed)(Required)

MM slash DD slash YYYY

Only needed if your event does not appear in the list.

Participant status(Required)

I am 18 or older

I am under 18

For a volunteer under 18, the parent/legal guardian must sign the additional guardian section. The minor is not asked to sign as an adult.

Participation, Assumption of Risk + Release of Liability

I voluntarily choose to participate as a volunteer and/or participant in activities presented, organized, sponsored, hosted, or facilitated by The Play Way and, when applicable, H.E.L.P. the 11th. Activities may include games, movement, interaction with other participants and members of the public, public-space activities, event setup or breakdown, travel within an event area, and other community engagement activities.

I understand that participation involves risks, both known and unknown, including slips, trips, falls, collisions, physical exertion, weather and environmental conditions, interaction with other people, traffic or public-space hazards, illness, bodily injury, death, and loss of or damage to personal property. I voluntarily assume all ordinary risks associated with my participation, whether specifically described here or not.

RELEASE OF LIABILITY: To the fullest extent permitted by California law, I release, waive, and discharge The Play Way; H.E.L.P. the 11th when applicable; their owners, directors, officers, employees, contractors, volunteers, agents, affiliates, successors and assigns; and participating sponsors, event partners, venues, property owners, and host organizations (collectively, the “Released Parties”) from claims, demands, causes of action, liabilities, damages, losses, costs, or expenses arising out of or related to my participation, including claims based on the ordinary negligence of a Released Party, except for claims that cannot legally be waived.

COVENANT NOT TO SUE: To the fullest extent permitted by law, I agree not to file or maintain a lawsuit or other claim against a Released Party for any claim that I have released in this agreement.

I understand that this release does not waive liability that California law does not permit to be waived, including liability for gross negligence, reckless misconduct, or intentional wrongdoing.

Liability release acknowledgment(Required)

I have read and agree to the assumption of risk, release of liability, and covenant not to sue above.

Photo, Video, Audio + Media Release

I understand that photography, video, audio, interviews, livestreaming, and other recordings may occur during The Play Way events and activities. I grant The Play Way and, when applicable, H.E.L.P. the 11th permission to photograph, film, record, livestream, interview, and otherwise capture my image, likeness, voice, statements, biographical information that I voluntarily provide, and participation.

I grant a worldwide, perpetual, royalty-free right to use, reproduce, edit, crop, adapt, combine, publish, display, distribute, transmit, broadcast, exhibit, license, and otherwise use these materials, in whole or in part, in any media or format now known or later developed, for purposes related to The Play Way, H.E.L.P. the 11th, their programs, events, public education, community engagement, publicity, advertising, sponsorship, fundraising, websites, social media, presentations, press and news coverage, documentaries, television, film, streaming, and other PLAY-related storytelling.

I understand that recordings may be edited, captioned, combined with other material, shared with event partners, media outlets, sponsors, production companies, or distribution platforms for authorized uses, and may be seen worldwide. I waive any right to inspect or approve the finished materials or the specific context in which an authorized recording is used.

I understand that I will not receive compensation, royalties, residuals, approval rights, or ownership rights arising solely from the authorized use of these materials. I release the Released Parties from claims arising from the authorized capture and use of my image, likeness, voice, and statements, including claims for right of publicity or privacy, except to the extent a claim cannot legally be released.

I understand that once content has been publicly distributed or shared by third parties, copies may remain in circulation and may not be fully retractable.

Media release acknowledgment(Required)

I have read and agree to the photo, video, audio, livestreaming, and media release above.

Emergency Medical Care

If I become ill or injured and I am unable to make decisions for myself, I authorize event personnel to obtain or provide reasonable first aid and to contact emergency medical services when reasonably believed necessary. I understand that The Play Way does not provide health insurance for participants and that I am responsible for medical costs incurred on my behalf, except where otherwise required by law.

Emergency Medical Care acknowledgment(Required)

I have read and agree to the emergency medical care authorization above.

Personal Property

I am responsible for my own personal property during the event. To the fullest extent permitted by law, I release the Released Parties from claims for loss, theft, or damage to my personal property arising from my participation, including claims based on ordinary negligence, except where such claims cannot legally be waived.

Personal Property acknowledgment(Required)

I have read and agree to the personal property provision above.

Volunteer Conduct

While participating, I agree to act respectfully toward participants, volunteers, staff, community members, event partners, and the public; follow reasonable event and safety instructions; and represent the spirit of play, kindness, inclusion, and respect.

Volunteer Conduct acknowledgment(Required)

I agree to the volunteer conduct expectations above.

Adult participant electronic signature — full legal name(Required)

Adult participant signature date(Required)

MM slash DD slash YYYY

Select the signature date from the calendar, or tap Today when available.

Adult participant electronic signature confirmation(Required)

I intend my typed name to serve as my electronic signature on this release.

Parent / Legal Guardian Consent for Participants Under 18

I certify that I am the parent or legal guardian of the minor participant named above and have legal authority to sign this agreement. I consent to the minor’s participation. To the fullest extent permitted by law, I agree on behalf of myself and the minor to the assumption of risk, release of liability, covenant not to sue, emergency medical authorization, personal property provision, and photo/video/audio/media release contained in this agreement. I understand that my signature authorizes the capture and use of the minor’s image, likeness, voice, statements, and participation as described above.

Parent / Legal Guardian Name(Required)

The parent/legal guardian—not the minor—must complete the guardian authorization fields.

Parent / Legal Guardian Phone(Required)

Parent / Legal Guardian Email(Required)

Use the parent/legal guardian's own email for the signed release receipt. Contact details are not proof of identity.

Parent / Legal Guardian Signature — type full legal name(Required)

The parent/legal guardian must personally type their own full legal name. A minor cannot sign on their behalf.

Parent / Guardian Signature Date(Required)

MM slash DD slash YYYY

Select the signature date from the calendar, or tap Today when available.

Parent/guardian authority and consent(Required)

I certify that I have authority to sign for this minor and agree to the parent/legal guardian consent above.

Final Acknowledgment

I acknowledge that I have had the opportunity to read this agreement carefully and ask questions before signing. I understand that this agreement affects important legal rights, including the right to sue for claims released above. I sign voluntarily and intend this agreement to be binding to the fullest extent permitted by law. If any provision is found unenforceable, the remaining provisions will remain in effect. This agreement is governed by the laws of the State of California.

Release version: TPW-VR-2026-09-30-v2

Final acknowledgment(Required)

I have read and understand the entire Volunteer Participation + Media Release and agree to be bound by it.

Form version TPW-VR-2026-09-30-v2. Signing this form does not automatically check you in to an event.